Data protection policy | ||
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Registration form
We ask all new starters to complete a
straightforward registration form. It requests the following information:
Full name
Phone number
E-mail address
Address
Next of kin name & phone number
Health problems?
This information is
necessary in order for us to provide a safe training environment. By
signing the registration form, the student acknowledges the relevance of
this data and its import.
Why do you
need to know?
We require full name, phone number and e-mail address in order to
correspond with the student. This is
particularly important if there is an unexpected hall closure on account of
bad weather.
The address is requested in case a student requires information/material
posting to them. It also provides a means of contacting/locating somebody in
the event of theft/loss of property.
Next of kin is crucial when running a martial arts
or exercise class. Should someone have
health problems in class and require
medical aid, the next of kin will want to be informed.
Health problems must be disclosed in order to comply with our insurance
policy criteria. Each student is tutored
appropriate to ability.
Membership form
When a student asks to become a member of
our school they complete a new form which basically confirms that they
understand the Terms of Membership.
No additional personal information is requested.
Martial application form & liability questionnaire
Students have a tendency to
self-determine their own capabilities
and the criteria is based on what
they think the training involves rather than a
comprehensive understanding of
what it actually involves.
The martial application form confirms that the student
understands the terms and conditions
of martial arts training with our school.
The liability questionnaire directly asks salient questions pertaining to
the physical,
psychological and emotional
condition of the individual.
Until this information has been analysed we cannot determine whether or not
the student is suitable for martial arts practice.
Confidential information
Occasionally students will share confidential information regarding their
circumstances or health. We keep their confidence and do not write this down
or share it with others.
Weekly e-mails
The weekly e-mails we send out (and any additional notifications) do not
include anybody's e-mail address or personal information.
E-mail account
Rachel and Sifu Waller are the only people who have access to our e-mail
account.
If we send out e-mails from Teaching assistants or the Social Secretary we
are simply forwarding a message they have provided. These people do
not have access to anyone's e-mail address.
School Database
All information contained in our School Database is limited to the study
of tai chi. We list the student's name, photograph, what they are studying
and with whom.
There is no need to include any personal information.
Sharing of data
We do not share any information contained on any form completed by a student.
It is not sent to any individual, company or outside agency.
Data requests
If for example one student wants to communicate with another student, we do
not provide anybody's personal information on request.
We ask the inquirer what information they would like us to share/e-mail
with the person they want to communicate with i.e. e-mail address/mobile
phone number.
This situation typically occurs when students want to car share.
Photos
The photos used on this website were taken by
Rachel or Sifu Waller. Photos featuring
members of our school were taken with the consent of the individual.
We use individual photos on our school members page. When taking the
photograph we tell each individual what the photograph is for and why we
would like to take it.
If the student doesn't consent to the photograph being taken, we do not take
it.
If anyone would like a photo of themselves removing from the website
please let us know and we will comply.
Student names
Unless the student is a Teaching assistant or the Social Secretary, only their first name is used on this
website.
Teaching assistant biographies
We publish a short biography for each teaching assistant. The
individual reads the biography before it is published and consents to the
data being shared on our website.
Quotes
Our website contains quotes from various authors, teachers and experts.
It is our hope that the keen reader will seek out further information about
these people and ideally buy their book(s).
We strongly promote study, reading and research.
Storage
We do not store any personal information (supplied by a student) on-line
or even on a spreadsheet.
Retention
When a student no longer attends classes, any form(s) they have signed is
shredded and disposed of within 12 weeks.
We do not keep e-mails either. Our e-mail account is wiped periodically in order
to delete all correspondence from the system.
Accuracy
We ask students to let us know if the information they have provided
changes.
Data Controller
Sifu Waller is responsible for the information obtained from
students in our school and ensures that it is kept securely.
All material on this website written about
tai chi and its related
subjects (unless quoted)
is Sifu Waller's
intellectual property.
Page created
9 June 1997
Last updated
16 June 2023
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